“EXPERIENCE OLYMPOS”
EXCURSION AND ACTIVITY SERVICES
TERMS AND CONDITIONS FOR THE PARTICIPATION IN EXCURSIONS AND ACTIVITIES
The following booking conditions form the basis of your contract with “EXPERIENCE OLYMPOS”. Please read them carefully as they set out our respective rights and obligations. By asking us to confirm your booking, we are entitled to assume that you have had the opportunity to read and have read these booking conditions and agree to them.
In these booking conditions, “you” and “your” means all persons named on the booking (including anyone who is added or substituted at a later date) or any of them, as the context requires. “We”, “us” and “our” means “EXPERIENCE OLYMPOS”.
- Anyone who intends to participate in excursions and activities organized by “EXPERIENCE OLYMPOS” means that he/she accepts explicitly and unreservedly accepts the rules of participation and instructions before and during the excursion/activity. Participation is guaranteed either in writing, by phone (mob. nr …………….), or via email (………………………..). In case of no compliance with the aforementioned rules of participation and instructions, the participator will be compelled without reversing any rights of restitution and “EXPERIENCE OLYMPOS” reserves the right of prohibiting participation in any future excursion/activity.
- Right to participate in excursions/activities of “EXPERIENCE OLYMPOS” have as well minors from 12-18 years of age if accompanied by their parents or guardian upon written consent, who will additionally declare that they are aware of the activities’ potential danger and accept it. .
- The participation form should be submitted as soon as possible and up to twenty (20) days before the departure date in order to ensure better organization. Subsequent participation forms will be accepted if there is such a possibility and by keeping a strict time priority.
- The price of the excursion/activity is prepaid. If it concerns a daily excursion/activity the sum must be prepaid ….. days before departure. If it concerns a two days or more excursion/activity the sum must be prepaid ….. days before departure.
- Participants must be present at the designated departure area on time, and comply with the strict timeline regarding the departure time after the brakes designated by the person on charge in order to avoid any problems and delays.
- Participants are not offered any training regarding the chosen excursion/activity. Each person is responsible for his/her safety and acknowledges the risks he/she undertakes by participating in each activity. If the participant faces health issues (mainly asthma, cardiovascular disorders, allergies e.t.c.) has to inform us during registration so that we are able to decide whether he/she needs to provide a medical certificate by his/her doctor regarding his/her ability to participate in the excursions/activities. Also he/she has to inform the person in charge. If the participant provides false medical data he/she is excluded from the excursion/activity without having the right to be reimbursed, while we reserve our legal rights against him/her.
- Participants are obliged to carry proper equipment as instructed by the coordinator. In case special equipment is needed, the coordinators inform the participants whether this equipment is provided by them. In case the coordinators provide special equipment to the participants, they are under the obligation to keep it in good shape and return it to the coordinators in the same shape it was delivered to them. In case the equipment is damaged due to the participants’ negligence then he/she is obliged to replace it. The equipment provided by the coordinators shall be in good shape in order to ensure the safety of the participant. If the participant denies the use of the equipment, the participant will be compelled from the excursion/activity.
- The participants consent and irrevocably consign to us the right to cede any rights, use any information and documents, such as photographs, films, interviews and data related to their excursion/activity. The participants consent and irrevocably consign us the right to create copies of all the above material in any shape and distribute it to the public without the reservation by the participants of any payment rights. Consequently, we can use his/her image and his/her name during the use of the material. All the rights of any kind related to the image of the participant belong exclusively to us including without any restriction the limitless right and license to use, change, modify the material in any way and in any time including advertisement by presenting our excursions/activities. All rights which derive from: photos, cinematographic films, video, digital video and recordings during the excursion/activity belong to us. Consequently “EXPERIENCE OLYMPOS” can exclusively and with its own discretionary power to decide its presentation and processing, transferring, scanning, cutting, compression, decompression, changes in the dimension, speed in which data has been recorded, translation, subtitles, digital modification or improvement, changes between analogue and digital, combining with advertising, and product placement and integrated marketing.
- In case of car damage during the excursion/activity, the coordinator is obliged to take all the necessary actions in order to ensure safe transportation of the participants to the designated departure area and in such a case “EXPERIENCE OLYMPOS” is obliged to return the price to the participants. In case of car damage before the excursion/activity, the coordinator is obliged to inform the participants on time and return the price to those who have already paid.
- The coordinator reserves the right to cancel the excursion/activity in case the weather conditions and the elements do not guarantee the safety of the participants in the excursion/activity. In such a case the excursion/activity will be set for another date. If a participant cannot participate in the date that is set then he is entitled to ask for a money return. The coordinator in such a case of cancellation reserves the right to modify the excursion/activity if all the participants agree.
- In the event that the minimum number of participants is not reached, the excursion/activity will be annulled and the participants who have already paid are entitled to ask their money back or the excursion/activity will be rescheduled if the participants agree.
- For one day excursions/activities, unless it is determined otherwise, the following apply:
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- Cancellations which take place before midnight 14 days before the date of the excursion/activity entail a full return of the cost of participation.
- Cancellations which take place before midnight 7 days before the date of the excursion/activity entail a 50 percent return of the cost of participation.
- Cancellations which take place before midnight 3 days before the date of the excursion/activity do not entail return of the cost of participation unless a substitute is found.
For two or more days excursions/activities, unless it is determined otherwise, the following apply:
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- Cancellations which take place before midnight 30 days before the date of the excursion/activity entail a full return of the cost of participation.
- Cancellations which take place before midnight 20 days before the date of the excursion/activity entail a 50 percent return of the cost of participation.
- Cancellations which take place before midnight 10 days before the date of the excursion/activity do not entail return of the cost of participation unless a substitute is found
